Here are some good reminders from our board member Bob Foust, who directs Choose Life Alabama. Through Bob Foust & Friends, he regularly consults with pregnancy care center directors. He knows how stressful their job is. He offered us all sound advice in two recent newsletters:
A Waste of Time
All across America I hear pregnancy center Directors lament that there is not enough time to accomplish the needs of the center and meet Board expectations.
I have some humble thoughts for your consideration:
1. Are you doing what you are supposed to be doing? Many directors counsel clients hours each day because they believe, "If I do not spend time counseling, clients will be underserved." My thought is to follow the words of Eph. 4:11-12, "And he gave some, apostles; and some, prophets; and some, evangelists; and some, pastors and teachers; for the perfecting of the saints for the work of the ministry." Directors are in place to equip and motivate volunteers to do the work of the ministry.
2. Do you prioritize your work day, week, month? I found it helpful to begin time at the end of each month to look ahead to the month following. Also to spend 30 minutes every Friday to scan the following week's activities. I found that 20 minutes at the end of each day to pray and think through the following day was helpful. Every time I follow this formula, I move at a relaxed and productive pace. Every time I abandon this practice, I find myself scurrying from one crisis to another.
3. Do you take time to relax and have fun? Countless studies have shown that taking time for lunch increases productivity. Also, taking time to attend conferences will help.
What are some of the methods you use to steward time wisely? Send them to us and we will share them with others. Don't take too much time doing that though!! :)
Choosing the Best Over the Good
An Executive Director must serve in six vital areas to see growth and reach in a local pregnancy center.
1. First and foremost the Executive Director is the spiritual leader of the ministry. She/he must spend time each day with the Lord to seek His person in fellowship and guidance. Investing that time with Him will increase productivity and provide peace in the midst of any storm. Martin Luther's words ring true in the 21st century: "I have so much to do today, I must begin with two hours of prayer."
2. Closely related to Spiritual Leadership, actually a major component of Spiritual Leadership, is evangelism leadership. Christians must be constantly reminded and encouraged to share their faith. The people who serve with you at the Pregnancy Center are no exception. I just returned from a center where 25% of clients pray to receive Christ. The key: the Executive Director constantly reminds peer counselors the importance of sharing Christ and asking clients to make that decision.
3. Relate to the community outside the center. Purpose to schedule meetings with donors, community leaders, and other ministry leaders. One key to remember is to schedule meetings in advance. If a director waits until Monday morning to begin arranging visits for that week, no visits will be made. I don't have time, you say. My thought: pace yourself. Even one outside visit a week is far more productive than waiting three or four weeks and then trying to visit several people in one day.
4. Relate to the Board. Have you prepared for Board meeting during the day and realized that you had not interfaced with any of them since last meeting? Take a few minutes each week to send a personal e-mail. It should be short and to the point. And send personal notes, not a bulk blast. Do you send them a birthday card?
5. Fund raising is a necessity for the growth and life of a pregnancy center. I am often asked "Is the board responsible for fund raising, or is the director?" My answer is yes. It is a dance. It is a concert that both parties must engage in. The director must communicate with the donor base. He/she will use the newsletter. Whether the newsletter is distributed via ground or e-mail, the director is responsible for the content of the news. Events must have the "buy in" of the director even there is an event planner responsible. And major donors require the director to interface with them. The bottom line is that a good leader provides time to make fund raising a priority.
6. Program Development will demand a large portion of a director's time and energy. Staff, Board members, volunteers and donors will approach leadership with many different ideas for programs. Some will conform to the center's mission, most will not. An effective director will choose the best and supervise the formation and foundation of programs.
A pregnancy center director must choose each day what area to invest time developing, and which area is to be left to another day. God bless you!
Bob will be at our upcoming Summit, leading a workshop on excellence for the rural center.